Helsinki City Theater

The flexibility of the cloud solution is valuable for an enterprise with a large workforce.

 
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In the two years during which the Helsinki City Theater building was renovated, the finance and staff administration system environment was also modernized. Once the decision was made to abandon the old server rooms and own servers, it was time to move to using the software as a cloud service. The transfer of the payments and accounts administration software to the cloud went smoothly.

Helsinki-City-Theatre
Challenge

When the current servers were no longer supported, a decision was made to replace the software with cloud services for use in finance and personnel administration. An operationally reliable solution was required for managing payment transactions, as it also had an important role in the future.

 
Solution

Implementing the SaaS versions of the Payments and Accounts software. The transition from the previous version maintained with owned servers to cloud services went smoothly. The existing posting rules were re-created in the new environment and the solution was available for use straightaway. There was no need for separate training as the users found the new version to be clear and easy to use.

 

The software is logical and directs the users well. The message from everybody has been the same: this is a clear and user-friendly solution.

Sari Aarnio
Finance Manager, Helsinki City Theater

 

Payment Transactions and Accounts Rapidly Moved to the Cloud

 

In the two years during which the Helsinki City Theater building was renovated, the finance and staff administration system environment was also modernized. Once the decision was made to abandon the old server rooms and own servers, it was time to move to using the software as a cloud service. The transfer of the payments and accounts administration software to the cloud went smoothly.

We have used the solution for payments and accounts for years and we have been extremely satisfied with its operational reliability. When we explored the SaaS version of the solution, we were quickly convinced about its safety and we didn’t even consider changing the service provider,

Having reliable payment transaction  software is particularly vital as we are a personnel-intensive enterprise and every month we have, for example, varied paydays. The solution has always functioned as it should.

Sari Aarnio, Finance Manager at Helsinki City Theater.

Clear and user-friendly solution

Helsinki City Theater’s other finance and personnel administration systems were also simultaneously changed to become cloud-based. Sari Aarnio says that the transfer to the SaaS versions of the payments and accounts solutions went smoothly. Over the years, various posting rules and grouping codes had been created to simplify work and to automate the transaction posting process. They were now transferred to a new environment and the solution was available for use straight away.

All went smoothly and on schedule. They are a flexible partner and it helped our operations in a situation where there was a wider cloud transfer taking place simultaneously. However, the Consultant led the project professionally and made sure that the right people knew the right things at the right time.

The six-member finance and personnel team did not need separate training on using the new software version.

Even though the new version is quite different from the previous one, it wasn’t necessary to learn to use it separately. The software is logical and directs the users well. The message from everybody has been the same: this is a clear and user-friendly solution.

Sari Aarnio

New flexibility for work

In connection with the implementation of the SaaS version, the administrator went through the payments and accounts management processes with the expert, and transaction processing was further automated, for example, by creating new posting rules.

At the same time, this was a good opportunity to review whether some of the things should be done in a different way.

Sari Aarnio

The benefit of software supplied as a cloud service is that the version and data security are updated automatically and the latest features are always being used. In addition to security, Sari Aarnio also values the flexibility of the cloud solution.

We require double acceptance before the payments are made. Now it is also easier, irrespective of time and location, to work via the browser, which will bring new flexibility to, for example, the acceptance workflows.

Sari Aarnio